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Efficient Bar Rostering Software: Simplify Staff Scheduling Today

Running a bar is hard enough without the headache of having to create staff rotas - especially if you’re managing more than one bar. You’re not only creating schedules around the availability of full-time, part-time and casual staff, you also need to make sure you provide enough cover during busy periods and not too much cover during quiet periods. Wouldn’t it be lovely if there was software available that could help you do it all at the flick of a switch!

Nextra’s workforce management software solution will enable you to do just that. Affordable for even the smallest of bars, it will save hours of admin time creating and amending schedules at the same time as saving staffing costs through scheduling and payroll efficiencies.

Introduction to Employee Scheduling Software

Staff scheduling software is perfect for the hospitality sector where there are so many members of staff and their availability to take into account. Individual team members download an app on their phone that enables them to mark their availability, and the software will take this into account when creating the rotas, along with any compliance requirements you have.

You will be able to make changes using an easy drag and drop function, seeing at a glance where shifts are covered. Demand rostering enables you to determine how many staff members you need on shifts at busy periods or quiet periods - which it can calculate in terms of hours - ensuring you’re never over- or understaffed, helping you make the most of your budget.

Staff scheduling software will also link with your payroll function. Using the app’s clocking in and out facility, it can calculate payment for each staff member quickly and accurately. It will also calculate holiday pay for casual staff and those on zero hours contracts.

Thanks to the ability to create accurate staff rotas almost instantly and the ease in which staff can log their hours and communicate their availability with you, it’s no wonder our clients can save up to 27% on their staffing costs.

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Reducing Labour Costs

Robstering software can help your business save money in two ways. Firstly, it drastically reduces the amount of admin time necessary to create rotas in the first place as it not only takes staff availability into account, but also your compliance needs, as well as making it quick and easy to do shift swapping and make other necessary changes.

Time savings can also be made because the system will automatically calculate payroll and holiday entitlements. And if you need to cover a shift at short notice, the ability to message everyone on the system at once will save a lot of admin time phoning or messaging everyone individually to ask about immediate availability.

Key Features of Rota Software

What makes us a worthwhile investment for your businesses?

Staff scheduling
Demand scheduling
User friendly platform
Drag and drop shift swap changes
Time clocking & attendance tracking
Links to payroll & HR systems
Absence management
Easy communication
Geolocation & Reporting

Benefits of Bar Roster Software

Improved Productivity and Cost Savings

Tracking software improves productivity by providing real-time insights into labour costs and hours worked. As a result, construction businesses can streamline their rotas at the same time as saving hours of admin work and reducing costly mistakes associated with paper timesheets.

Workforce management software offers the kind of data that ultimately enables construction companies to make informed decisions about project costs and resource allocation.

With full visibility across multiple shifts and sites, the software also helps construction project managers to keep track of employee hours, ensuring compliance with labour laws.

Nextra’s rostering software will make your life so much easier when it comes to scheduling the rotas. It’s easy and intuitive to use, allows you to customise your care delivery rotas and gives you a live overview of your schedules. Importantly, it has drag and drop functionality meaning shift swaps and changes are super easy to make and check.

Nextra’s workforce management software links with your HR and Payroll systems. This means absence management is a breeze, and your payroll will always be accurate, is calculated quickly, and holiday pay automatically calculated.

Businesses like yours need cover day and night, all year round. This makes your rota one of the most important parts of your business, ensuring the optimum number of care workers are on each shift. Even if it’s by mistake, understaffing a shift is not an option, and mistakes in the rota could lose your organisation money by having to find carers at short notice, or leave vulnerable clients uncared for, which will have knock-on consequences for your care home’s reputation. Therefore the right rota software is a vital tool to help you deliver high quality care services.

We understand that your care teams are a mixture of staff, with some full-time, some part-time members, and others hired on a casual basis. And the schedules will vary from day to day, with different staff on different shifts. This makes payroll complex and ever-changing, and a nightmare for your accounts team to calculate manually. With Nextra’s self-service app, your care workers can clock in and out on their apps (or automatically with the geolocation feature) and the payroll and any necessary holiday pay will be automatically calculated on an individual basis and the information shared with your Payroll department.

In the days of manually creating schedules, the task could take days, but workforce management software has transformed things for the better. Once you’ve put all the relevant information into your database, you can create multiple schedules at the touch of a button and make the inevitable changes easily and quickly.

Absences are one of the bugbears of most organisations and are guaranteed to affect staff schedules. Rostering software will take carer availability into account, minimising the risk that someone who’s booked leave will be added to the schedule by mistake. And when carers call in sick, rather than spend time phoning everyone, just send a message via the app to see if anyone’s free to cover the shift.

Nextra’s software will also enable you to manage unauthorised absences. Its reporting feature will give you all the data you need to get powerful insights into working patterns, and the absence management feature will calculate the Bradford Factor, highlighting where there may be an issue and enabling you to do something about it before it becomes a problem.

Time Management

Nextra bar rostering software helps you manage your time by reducing administrative tasks, giving you extra time to spend running your bar efficiently. Efficient staff scheduling also makes the most of your staff members’ time - by accurately predicting how many people are needed on each shift, you’ll make the most of their time.

Time clocking and attendance tracking will help staff accurately track their shifts. Shift data will be shared with your payroll system enabling you to calculate each person’s pay quickly and accurately.

Staff Engagement

Efficient staff scheduling will help you keep teams engaged and motivated, which is vital for staff retention. Nextra’s workforce management system not only improves the speed and efficiency of creating staff rotas, it also allows staff members to stay in control - they can amend their availability, request shift swaps, request annual leave, change their personal details, and keep in touch with you through the app at any time. Being in control helps improve morale and create a positive working environment which in turn leads to greater productivity and staff retention.

Forecasting and Demand Planning

Nextra’s demand rostering function enables you to make further savings by always having the right number of staff on each shift so you’re not paying staff to do nothing, and you’re not paying overtime or spending time phoning around to try and persuade someone else to come on shift. It costs your bar in more ways than money to either under- or over-staff shifts as customers will be less likely to return, and there may be knock-on damage to your brand reputation.

Using machine learning and historical data, the system’s advanced algorithms will predict demand for every shift and allocate resources accordingly, thereby creating optimised schedules that make the most efficient use of staffing. In this way, our clients have been able to save over 15% on payroll and operational costs (even more for clients who had previously done their schedules manually.

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User Interface and Experience

Thanks to our experience in staff scheduling, we have created software with a user-friendly interface and drag and drop facility to make quick and easy changes.

Benefits of Efficient Rostering

Exactly the right number of staff per shift
Reduced staffing costs
Improved staff engagement, higher morale and productivity
Happier customers

Nextra’s Scheduling Software

Nextrasoft’s scheduling software is unique in providing 100% of your workforce management system needs. Whether you’re a single-site bar or a multi-location chain, Nextra software will take the staff rostering headache away, saving you time, money and, more importantly, saving your staff a lot of frustration. No wonder our system has been voted one of the Top 3 Best Time & Attendance Systems in the UK.

Contact us if you would like to arrange for a personalised demo showing how we can help your bar create and manage staff rotas, payments and HR.

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Nextra’s project team and consultants helped us to manage the entire project, implementing
what we’d designed on paper and helping us to understand and configure our wide-ranging
rules so the system accurately reflected our requirements

James Dilling - Project Manager, ABP

Nextra has built up a good understanding of our business and their approach to training was
excellent. The solution is easy to use and does exactly what it says it does. Their support
professionals are extremely friendly and helpful too.

James Dilling - Project Manager, ABP

Cut costs, not corners!

Eliminate unnecessary labor costs without compromising service quality—NextraSoft’s AI-driven workforce management platform automates scheduling, prevents overtime overspending, and ensures full compliance, helping businesses like yours save an average of 37% on staffing expenses while maintaining seamless operations.

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