Scheduling staff and casual staff can be a nightmare, especially when you need to cover particular skillsets and qualifications across every shift in order to remain compliant. Depending on the number of shifts you’re organising, this can be an extremely complex and time consuming task.
A workforce management system that automates rostering, demand rostering, time and attendance, and automated reporting will not only simplify the whole process, but also speed it up – considerably! – at the same time as ensuring you are fully compliant.
Being compliant doesn’t just mean adhering to employment law, health and safety regulations and data protection, it’s also vital for the sake of your brand. By ensuring compliance, you will not only protect your business from the risk of fines, you will also protect it in terms of adverse publicity and the knock-on damage to your brand reputation.
With the right workforce management technology, you will be able to create detailed staff rotas that not only check the availability of every staff member, it will also take skills, experience and certifications into account, enabling you to guarantee the right cover on every shift for full compliance.
Rostering software will banish the bad old days of being hunched over spreadsheets for hours on end, trying to figure out who’s free when. With a good workforce management system, every staff member can use their app to log their availability. It’s easy and convenient for them, and means you won’t have to chase casual staff or freelancers to see if they can make a particular shift because they’ve forgotten to let you know.
Everyone’s skills and certifications are also logged into the system, which means you can instruct the software to create a rota that covers all your bases, ensuring you’re fully compliant. What’s more, the system will create the rota straight away – you’ll get a good overview of each shift, and when staff inevitably request swaps and changes, you can simply drag and drop their details, keeping you fully in control.
One big advantage of time and attendance software is the accuracy of your reports. The system will collect a huge amount of data which will enable you to create customised reports that will enable you to make better-informed decisions and use your resources more effectively.
More accurate reporting will also help you to create rotas that make the most effective use of staff time, reducing the risk of under- or overstaffing.
The time and attendance software not only enables your managers and administration staff to schedule rotas and time track hours, it also integrates with your Payroll and HR systems. The technology will automatically and accurately calculate the pay and holiday entitlements for every staff member based on their timesheets. You can generate reports at the click of a mouse and integrate them with your Payroll and HR systems, enabling those departments to stay up to date and in control of their data.
Having the reporting facility will also help with the auditing process, helping to keep your records accurate and your business fully compliant.
Creating the rota used to take people hours if not days to do manually – with Nextra software it can be done in seconds. Not only that, it’s also extremely easy to swap shifts with drag and drop, enabling your managers to see at a glance who’s scheduled, and enabling them to easily check that each shift covers all the legal requirements and keeps your business compliant.
Reports can be generated at the click of a mouse saving your business time and money – on average, installing our workforce management software has saved so much admin time and rostering efficiencies for our clients, it has cut staffing costs by a massive 27%. Contact us to request a free demo and chat with our team about how our software will help you prepare for your audit and stay compliant.+
