Time Saving Tools for Rostering and Scheduling Staff

Creating shift patterns, ad-hoc shifts, and availability and non-availability shifts across different locations and groups for your staff can be a daunting task. However, with the right tools in place such as a workforce management solution, you can make the process much simpler. Let’s take a look at what you need to consider when rostering and scheduling your staff

Shift Patterns
When creating shift patterns for your staff, it’s important to consider their needs as well as the needs of your organisation. For example, do you want them to work 4 days on, followed by 4 days off? Or do you want them to have more regular hours? Once you’ve decided on a shift pattern that works best for both parties, you can then start rostering your staff

Ad-Hoc Shifts
Ad-hoc shifts are those that are created on an as-needed basis for short-term projects or last-minute changes. You may also need to create these types of shifts if there is an unexpected increase in demand or if someone calls in sick at short notice. When creating ad hoc shifts it is important to remember that employees should not be required to work excessive overtime or long hours without being adequately compensated for their time

Availability &; Non-Availability Shifts
Availability and non-availability shifts are used when you need to assign specific tasks or roles to certain individuals or groups based on their availability or expertise. This could include assigning certain tasks such as customer service inquiries or account management duties only to the people who have the most experience in those areas. By using these types of shifts, you can ensure that the right people are assigned to the right tasks and that they have all the necessary skills required for the successful completion of those tasks

Conclusion
Creating shift patterns, ad hoc shifts, availability and non-availability across different locations and groups can be a time-consuming process without the right tools in place. With a workforce management solution however, this process can become much simpler while still ensuring that all employees have been accurately assigned according to their skillset and availability. Having these processes automated within one system will save time while providing accurate records so everyone is held accountable for their actions which is essential when managing any size business.

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