Rostering and scheduling staff can be a daunting task, especially when you have to juggle multiple staff members, different shift types, and various locations. However, with the right workforce management software, you can streamline the process and save yourself time and hassle. In this blog, we’ll explore the intricacies of staff rostering and scheduling and how workforce management software can make your life easier.
One of the first things to consider when rostering staff is the type of shift pattern that you want to use. Different industries have different requirements, so it’s important to determine which one suits your business needs best. Once you have decided on a shift pattern, you can then start rostering your staff accordingly. The traditional way of doing this is by using spreadsheets and manual calculations. However, this process is time-consuming, and it’s prone to errors. By using workforce management software, you can automate the process and ensure that your staff is rostered accurately.
Another important consideration is ad-hoc shifts. These are shifts that need to be filled at short notice, such as when an employee calls in sick. Ad-hoc shifts can be challenging to schedule and fill, especially if you don’t have a system in place. Workforce management software can help you manage ad-hoc shifts by automatically alerting staff members of any available shifts. In addition, it can ensure that your staff members have the required skills and qualifications to fill those shifts. This means that you’ll be able to fill those shifts more quickly, minimizing any disruption to your business.
Additionally, availability and non-availability shifts are also important factors to consider. Availability shifts are shifts that your staff members are available to work, while non-availability shifts are shifts that they are not available to work. By using workforce management software, you can get real-time visibility into your staff members’ availability and non-availability shifts. This means that you can ensure that you schedule staff members for shifts when they’re available and avoid scheduling them for shifts when they’re not.
Workforce management software can also help you manage your staff across different locations and groups. This is particularly important if you have multiple locations or departments. By using workforce management software, you can consolidate all of your data into one easy-to-use interface. This means that you can schedule your staff members across different locations and groups more efficiently, without having to switch between different spreadsheets or systems.
If you haven’t already, it’s time to consider investing in a workforce management solution.